Carriage Museum Board Room

23’ x 15’ (345 sq ft) The Carriage Museum features a Board Room on its second floor that can accommodate up to 16 people for meetings or retreats. A counter and outlets are available so you can offer food and beverages during your meeting. A refrigerator is available for use in the downstairs kitchen. 4 G LTE cellular WIFI is available upon request (must be requested with contract). There is a 55” monitor with HDMI cable available for presentations.

15% Discount for Nonprofit Organizations (must provide copy of IRS Tax Determination Letter)

Site Rental Guidelines

Stewardship of the historic landscape, buildings, and the museum collections is central to the mission of Historic Sugartown. All proposed uses should be consistent with the preservation of the property and its buildings. Events should not detract from the public image of the property and must be in accordance with Historic Sugartown’s guidelines. By renting Historic Sugartown for an event you agree to uphold the integrity of the historic place, its buildings, landscapes, collections, and history. Historic Sugartown staff reserves all rights to determine the suitability of an event and the Executive Director makes all final decisions on rental contracts.

General Guidelines

• Designated rental times include set-up and break down.
• A Historic Sugartown staff member will be on-site throughout the event rental to ensure the stewardship of the historic property and its collections, as well as public safety. The staff member also serves as a liaison for Historic Sugartown.
• On-site areas designated for set-up, program, ceremony, seating, music, dancing etc. must be approved by Historic Sugartown’s staff.
• Decorations must be approved by a Historic Sugartown staff member. The use of glue, nails, screws, and/or staples are strictly prohibited on any of our historic buildings or landscapes.
• Site prohibitions include, but are not limited to: pets, open flames, fireworks, smoking, combustible materials, glitter, tinsel, confetti, rice, silly string, illegal substances and weapons.

Site Conditions

• Renter is responsible for cleaning up after an event, leaving the site in the same condition.
• This includes cleaning, putting away any additional chairs and tables, sweeping areas used, and cleaning out the sink in the kitchen.
• All trash must be collected from the building, contained, and placed in the designated area.
• All tents, chairs, tables, dinnerware, flatware, flowers, etc. are the sole responsibility of the renter and caterer, unless otherwise arranged in advance with HSI. Delivery and pick-up dates and times are to be scheduled with Historic Sugartown staff. 48 hours advance notice is required, as there is not always someone on-site to assist you.

Insurance requirements:

Must provide a certificate of insurance that contains:
- Minimum of $1,000,000 General Liability Insurance
- Historic Sugartown, Inc. listed as additional insured.

Insurance Requirements if using caterer:

Must provide a certificate of insurance that contains:
- Minimum of $1,000,000 General Liability Insurance
- Historic Sugartown, Inc. listed as additional insured